Classes
To add a new Class to the Check In module, we will need to go to Settings, and click Check In, in the Events section. We will see a green, Add New Class button, at the top left, which we will need to click.
In the window that comes up, we can add the details for the new class.
We will first need to give the class a Name, and we can use the Description area, to add a description of the class, if we need to.
If there is a maximum number of members we can have in the class, maybe due to room size, or number of helpers, we can add a number in the Capacity. If we leave this blank, there will be no upper limit set.
We can also restrict the class to a specific age range, or school year, by selecting the relevant radio button. If there is no age limit for the class, we can select No age range specified.
To be able to check people into the class, it needs to be attached to, at least one event, in the Events calendar. This will let the system know when the Check In for the class should be available. Check In will be available, for the class, 2 hours before the start time of the Event.
To attach an Event, we will need to select an event from the drop down list. The list should contain all the events that have been added to our Events calendar. If we select a repeating event, the class will be attached to each occurrence of the event.
The class can be attached to more than one event, by clicking the Add Another Event link.
If we tick the Allow Check-In without parents tickbox, we will be able to check people into the class, without the parents being present. This is useful for youth groups, for example, where the attendees may arrive on their own, or are not accompanied to the door.
Class Supervisors
We can add Supervisors to each class, and can give them permission to carry out certain actions, for that class.
To add a Supervisor, we will need to click the Supervisor button, to the right of the class name. This will open a window, that will show any Supervisors that have already been added to the class, and any Global Supervisors that have been added.
To add a new Supervisor, we will just need to enter their name, in the search bar, on the left, and click their name in the list, that appears below. We can then choose which actions they are able to carry out, by ticking the tickboxes. Ticking Check In or Check Out, will allow the person to check people in or out of the class. Ticking Contact Guardians, will allow them to contact the parents, or guardians, of the class members, using the Communications Suite. Ticking Override, will allow the person to check people out of the class, without scanning their wristband.
We can add as many Supervisors to a class, as we need.
If we need to remove a Supervisor, we can click the red dustbin button, to the right of their name.
Add Children
We will need to add children to our classes, so that they can be checked in.
To add children, we will need to click the blue Children button, to the right of the class name.
In the window that opens, we will be able to see any children that have already been added to the class. We can add new children, by entering their name in the search bar, and clicking the name in the list, that appears below.
The Date of Birth and School Year columns, will be completed automatically, from the child's profile, in People.
If we need to remove a child from the class, we can click the red dustbin button, to the right of their name.
Edit a Class
To edit the details of a class, we will need to click the orange pencil button, to the right of the class name.
This will allow us to update any of the details of the class, including which events that class is attached to.
We can delete a class, by clicking the red dustbin button. his will remove the class from the system, and you will not be able to check anyone into the class.